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myShop Dashboard

The dashboard is where you see how myShop is performing — what sold, what it earned, what it cost, and what still needs fulfilling.

Open it from Manage myShop → Dashboard. It requires myShop Admin Access.

Sales summary

Four figures sit at the top:

Figure What it counts
Total sales The sum of every order's paid amount
Total orders How many orders
Average order value Total sales divided by total orders
Total items Every unit across every order, not just the number of orders

These totals follow the archive filter

They describe the orders currently shown. In the default view that's your active orders only. Switch to archived orders and the same four figures recalculate for the archived set. Neither view shows a lifetime all-time total, so if you archive at the end of each season, "Total sales" means "this season" — not "since we started".

Order status counts

Every order sits in one of four buckets, each with a running count:

  • New — just placed, nothing done yet
  • In-Progress — being worked
  • On-Hold — waiting on something
  • Fulfilled — done

Change an order's status directly from the dashboard. Use the statuses consistently and the counts become a real work queue.

Product breakdown

A table with one row per product sold, sorted by revenue, highest first:

  • Quantity — units sold
  • Revenue — what those units brought in
  • Order count — how many separate orders included it
  • Price — the product's current listed price

Quantity and order count differ when people buy multiples: forty shirts across twenty-five orders means most families bought one and some bought several.

Revenue uses the price actually charged

Each line records what the purchaser paid at the time. If you raise a price mid-season, or a promo code discounted a line, revenue reflects what was really collected — not quantity times today's price.

Expenses

myShop tracks costs against sales so the dashboard shows a real margin rather than just income.

Add an expense from the dashboard with an amount, a date, and optionally a product, an expense type, and an expense category. Types and categories are yours to define — add them as you go, and reuse them so totals stay comparable year over year.

The dashboard shows your total expenses and the ten most recent entries. Expenses can be deleted if you enter one by mistake.

Tying an expense to a product is what makes per-product profitability answerable later, so attach it when you reasonably can.

Archiving orders

Archiving clears finished orders out of the working view without deleting anything.

  • Archive orders once they're fulfilled and reconciled
  • The dashboard shows an archived count and a toggle to view them
  • Archived orders can be unarchived at any time
  • Archived orders keep their full detail, and can still be included in exports

Archiving is the right tool at the end of a sale or season. Deleting is not — you'd lose the history you need at reporting time.

Per-product dashboards

Selecting a product from the breakdown opens a dashboard specific to it, covering purchased numbers, student-sponsor attribution and payouts. That view is built for raffle and numbered-ticket products.